Template (Download in MS Word, Google Docs, PDF) & Example (Copy & Paste)
Template [Download]
Example [Copy & Paste]
[Your Name]
[Your Position]
[Your Company Name]
[Company Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Today's Date]
[Apartment Rental Agency/Landlord's Name]
[Apartment Rental Agency/Landlord's Address]
[City, State, Zip Code]
Dear [Apartment Rental Agency/Landlord's Name],
Subject: Proof of Employment for [Renter's Name]
I am writing to confirm the employment of [Renter's Name] at [Your Company Name] as a [Renter's Position]. [He/She] has been employed with us since [Start Date].
As [Renter's Position], [he/she] fulfills responsibilities diligently and is a valued member of our team. [He/She] receives a stable income of [Monthly/Annual Income] and is employed on a [Full-time/Part-time] basis.
If you require any additional information or have further questions regarding [Renter's Name]'s employment status, please do not hesitate to contact me at [Your Phone Number] or via email at [Your Email Address].
Thank you for considering [Renter's Name] as a potential tenant.
Sincerely,
[Your Name]
[Your Position]
[Your Company Name]
When applying for an apartment rental, a Proof of Employment Letter can be critical to demonstrate financial stability and reliability to landlords. This document should clearly state your employment status, position held, salary details, and the length of your employment. It’s typically structured on company letterhead, signed by a supervisor or HR representative, and includes:
- Employer’s Contact Information: Company name, address, and telephone number.
- Date: The date the letter is written.
- Salutation: Addressed to the landlord or property manager.
- Body: A brief confirmation of your employment status, job title, salary, and employment duration.
- Closing: A standard closing statement with an offer to provide further information if required.
- Signature: An authorized signature from your employer or HR department.
This format ensures the landlord receives all necessary information to assess your application quickly and professionally.