Template (Download in MS Word, Google Docs, PDF) & Example (Copy & Paste)
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company's Name]
[Company's Address]
[City, State, ZIP Code]
Subject: Resignation Letter
Dear [Recipient's Name],
I hope this letter finds you well. I am writing to formally resign from my position as [Your Position] at [Company's Name], effective [Last Working Day, typically two weeks from the date of the letter].
I have enjoyed my time working at [Company's Name] and am grateful for the opportunities and experiences I have gained during my tenure. However, after careful consideration, I have decided to pursue a new direction in my career.
I am committed to ensuring a smooth transition and am happy to assist in training my replacement or transferring my responsibilities over the next [notice period]. Please let me know how I can help to make this process as seamless as possible.
Thank you for your understanding and support. I wish [Company's Name] continued success in the future.
Sincerely,
[Your Name]
[Your Position]
An official resignation letter is a formal notification to your employer that you are leaving your job. Begin with a formal salutation, such as “Dear [Manager’s Name],” followed by a clear statement of your intention to resign.
Mention the position you are resigning from and your effective date of resignation, ensuring you provide sufficient notice according to company policy or your employment contract.
In the main body, briefly express your reasons for leaving if you wish to disclose them. It’s a good practice to thank your employer for the opportunities you had during your employment and to mention a few positive experiences or skills you’ve gained.
Conclude with a statement expressing your willingness to help with the transition process. Close with a polite sign-off, such as “Sincerely,” followed by your full name and signature.
Keep the tone respectful and the content concise to maintain professionalism throughout the communication.