Template (Download in MS Word, Google Docs, PDF) & Example (Copy & Paste)
Template [Download]
Example [Copy & Paste]
[Your Name]
[Your Position]
[Your Company/Organization]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]
[Recipient's Name]
[Recipient's Title]
[Company/Organization Name]
[Company/Organization Address]
[City, State, ZIP Code]
Subject: Request for Leave of Absence
Dear [Recipient's Name],
I hope this message finds you well. I am writing to formally request a leave of absence from my position as [Your Position] at [Company/Organization Name], effective [Start Date] to [End Date].
The reason for my leave is [briefly explain the reason for your leave, e.g., medical treatment, family emergency, personal reasons, etc.]. During my absence, I will ensure that all my current projects are completed or handed over to a colleague to minimize any disruption to the team.
I have discussed this request with [Supervisor's Name] and have included their approval in this request. Please let me know if there are any specific forms or procedures that I need to complete to formalize this request.
I appreciate your understanding and support regarding this matter. If you require any further information, please do not hesitate to contact me.
Thank you for considering my request. I look forward to your prompt response.
Sincerely,
[Your Name]
[Your Position]
[Your Company/Organization]
An official leave letter is a formal document where you request a break from work or school. Start with your contact information, the date, and the recipient’s details. Address the recipient formally and state the type of leave you are requesting, such as personal or medical, and the dates you will be away. Briefly explain the reason for your leave, ensuring to keep the tone polite and the request clear. Close by offering to assist with the transition and expressing appreciation for considering your request. End with a formal closure. This Official letter should be concise and professionally presented.