Authorization Letter for Meeting Template (Download in MS Word, Google Docs, PDF)
Example (Copy & Paste)
[Your Name]
[Your Title/Position]
[Your Company/Organization]
[Your Address]
[City, State, Zip Code]
[Your Email Address]
[Your Phone Number]
[Date]
To Whom It May Concern,
I, [Your Name], hereby authorize [Authorized Person's Name] to represent me in the meeting scheduled for [Meeting Date] at [Meeting Venue/Online Platform]. As I am unable to attend this meeting due to [Reason for Absence], [Authorized Person's Name] is empowered to participate on my behalf and make decisions as necessary.
[Authorized Person's Name] is entrusted to act in my stead, discuss relevant matters, and convey my opinions and preferences during the meeting. They have my full support and authority to sign any documents or agreements on my behalf, pertaining to the agenda of the meeting.
Should there be any inquiries or clarifications required, please feel free to contact me at [Your Phone Number] or via email at [Your Email Address].
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Signature] (if sending a physical copy)
An Authorization Letter for a Meeting allows a designated representative to attend and participate in a meeting on your behalf. This document should specify your full name and position, along with the name and title of the individual you are authorizing. Detail the specific meeting’s name, location, date, and time, and clearly define the scope of authority granted, such as the power to make decisions, vote, or simply observe and report back. State any specific topics or decisions that the proxy is particularly empowered to address. Sign and date the letter to confer legitimacy, and you might consider notarizing the document to ensure its acceptance in more formal or official contexts. This authorization ensures your interests are represented even when you cannot be physically present.